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Letters of recommendation

If I have agreed to write recommendations for you, please send me an email consisting of the following:
  1. A complete list of programs to which you are applying, with
    • the name of the school & department/program (as relevant);
    • the destination for my letter (e.g. email address, physical address, web form);
    • a link to the program description or instructions for your application; and
    • if you're applying to more than one kind of program, what sort of program each one is (e.g., scholarship, PhD program, Masters program, summer research experience).
    If you are applying to several programs, I strongly recommend that you create a spreadsheet on Google docs and share it with me and your other letter writers (here's a sample template). You are welcome to update it over time, but be sure to alert me to updates with imminent deadlines. If you send me a list just via email instead, and you add items later, please send the complete list each time so that nothing gets lost (I need to be able to work from whatever is the most recent complete list, rather than digging through several emails over time to find everything).
  2. An unofficial copy of your transcript (if you have it).
  3. A copy of your personal statement (if applicable).
  4. A copy of your CV or resume.
  5. All necessary forms that I'm required to fill out (links are ok).
Additionally, at least two weeks before the first letter is due, e-mail me with your answers to the following questions (the more details the better):
  1. What is your name, year, and major? What pronouns should I use in this letter?
  2. How long have I known you (years and months), and what is my relationship to you (instructor, research adviser, etc.)?
  3. For what classes have I had you, and how did you distinguish yourself in my classes (anecdotes and examples are particularly helpful here)?
  4. How would you describe yourself? What are your strengths? What are your weaknesses?
  5. What are some of your academic and nonacademic accomplishments?
  6. What makes me particularly qualified to write a letter for you?
  7. What makes you particularly qualified for this position/honor/award? If they provide this information, what are the criteria of their ideal candidate?
  8. What are your long term goals and will this position/honor/award help? If so, how? Big picture, why do you specifically want this position/honor/award?
  9. Additional comments (REUs, summer research, interesting jobs, hobbies, etc.)?
The goal is to help me write the most comprehensive and detail-oriented letter possible. This is not the moment to be modest or self-effacing, or to worry about how I will receive what you write. Remember: I may be writing several letters over a short period of time, and the more help you give me, the more able I will be to write a personalized, effective letter in a timely manner. Reminding me of specific anecdotes and examples helps me switch gears from letter to letter, enabling me to best discuss what makes you a special candidate. See also: CLBR's "Requesting Letters of Recommendation" for more detailed guidance.

Finally, when you list me as your letter writer, please waive your right to see my letter. This is standard practice in our field, and allows me to speak honestly and candidly about your strengths. Don't worry—if I cannot write you a positive letter, I will not agree to write for you. If you would like to discuss this further, please ask!

You are encouraged to send me gentle e-mail reminders as deadlines approach. And, of course, good luck!

 

Thanks to Professor Michael Orrison, from whom I have derived much of this content.